HRIS Administrator

Employer:Midwestern University
City:Downers Grove

Position Information

Position Description:Summary: 

The HRIS Administrator is responsible for maintaining, processing and monitoring employment data in UltiPro, monitoring UltiPro Time Management, and handling all HRIS related general inquiries.  This individual is also responsible for exporting reports of employee related data.  This individual will be responsible for educating users on how to use our HRIS.  The HRIS Administrator may also assist with process improvements, end user training, and implementations within the UltiPro HRIS system.  

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

Responsible for updating and maintaining employee records in UltiPro for all employment groups excluding Executives.
Complete all UltiPro distribution changes and monitor supervisor changes.
Answer all general inquires and password resets for UltiPro.
Daily and weekly monitoring of UltiPro Time Management.
Troubleshoot and report technical issues.
Maintain existing and develop new user procedures, guidelines and documentation for HR and other users as needed.
Train new system users.
Perform system audits to verify data integrity.
Develop department metrics and generate analytic reports quarterly.
Provide HRIS articles for monthly HR newsletter.
Assist with time clock maintenance and repair.  
Assist with process improvements and implementations within UltiPro. Recommend innovative solutions through the use of technology.
Assist HR Manager and department with projects upon request.
Supervisory Responsibilities:                                                                           

This job has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. 

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                                                   

Bachelor’s Degree in Human Resources or related field.  Minimum of 3 years of Human Resources related experience with at least one year of HRIS experience required.  Other requirements include: openness to learning, ability to define problems, collect data, establish facts and draw valid conclusions. Must be customer-service oriented, self-motivated and proactive toward work, and possess a strong problem-solving ability.  Must have excellent attention to detail. Ability to communicate effectively and maintain professional relationships with many different constituencies both within and outside of the university.  Must be professional and able to maintain confidentiality. 

Computer Skills      

General computer literacy necessary, with proficiency in Microsoft Office required.  Must have experience with an HRIS system, preferably UltiPro HRIS.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to routinely lift 10 lbs.; vision correctable to 20/20 in one eye, hearing correctable to normal, ability to tolerate prolonged sitting; ability to stoop, stand, use of fingers, hands and arms; ability to tolerate repeated routine tasks.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually low.

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veterans status, in accord with 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University Complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

Organization Information

About Employer:Midwestern University
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